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Oklahoma City, Oklahoma Full Time Posted: Thursday, 14 June 2018
IAP Ingenuity and Purpose
www. iapws. com
A leading international government contractor for more than 60 years, IAP provides a broad spectrum of services and solutions to U. S. and international government agencies, and organizations. A world-class leader in providing seasoned program management, IAP leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges. IAP's corporate headquarters is located in Cape Canaveral, FL, and operates in over 100 locations in 20 countries worldwide. IAP also maintains offices in Panama City, FL, Virginia, the United Kingdom, and the Middle East.
Position is contingent upon contract award.
Job Location: Tinker AFB, OK
Job Title: Accounting Clerk III
Position Summary:
Compiles, processes and maintains accounts payable records for a specific contract supporting the US Navy. Provides clerical support necessary to pay the obligations of the Program. Performs routine calculating, coding, posting, and verify duties to obtain primary financial data used in maintaining accounts payable records.
Duties and Responsibilities
  • Review invoices and statements verifying correct part and quantities have been received, ensuring sufficient funds have been obligated and correct account is used, and if questionable, resolving with the submitting unit determining accounts involved.
  • The review will include:
    • Coding transactions, and processing material through data processing for application in the accounting system
    • Analysis and reconciliation of computer printouts with operating unit reports (contacting units, researching causes of discrepancies, and taking action to ensure that accounts balance).
  • Accounts Payable data entry of heavy volume of vendor invoices
  • Point of Contact to resolve AP discrepancies between Buyers, Supply Personnel, Vendors and corporate AP department
  • Point of Contact for vendor payment inquiries
  • Complies with guidelines for proper coding of invoices to general ledger expense accounts and updates to inventory records.
  • Monitors cash flow reports and checks to ensure that all discounts are taken and that accurate and timely payments are made.
  • Prepares general ledger entries as required to correct errors.
  • Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments.
  • Assembles invoices to be completed for payment.
  • Verifies all addresses and federal ID numbers of vendors if available; calculates all extensions and totals on invoices, calculating and taking discounts when applicable; verifies all coding, reviews invoices and requisitions for satisfactory payment approval, checking vendor files for any previous payments; assigns voucher numbers.
  • May prepare vouchers listing invoice number, date, vendor address, and federal ID number, item description, amounts, and coding per accounting policies and procedures.
  • Maintains copies of vouchers, invoices, or correspondence necessary for files.
  • Distributes mail, email, and facsimiles, both inbound and outbound
  • Responsible for filing of all AP documentation
  • Order and maintain office supplies and equipment for multiple locations within the Program
  • Assist the Program Analyst with other financial functions such as month end financial close and validating accounts receivable.
Basic Qualifications
  • Associates Degree with 3+ years directly related experience (or equivalent combination of education/training and experience)
  • Must be flexible and willing to move between projects and tasks quickly and as needed
  • Proficient skills with MS Office Suite
  • Excellent attention to detail, ability to manage own time effectively, produce work of the highest quality, and meet deadlines consistently
  • Must have knowledge of office procedures and good writing and verbal skills
  • Excellent customer interface skills
  • Excellent problem solving skills
  • Must have excellent oral and written communication skills
  • Must be able to obtain and maintain a level of security clearance required by the Government.
Additional Desirable Qualifications
  • Experience with financial and/or inventory software programs.

Oklahoma City, Oklahoma, United States of America
IAP Worldwide Services, Inc.
IAP Worldwide Services, Inc.
6/14/2018 1:31:54 AM

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